Directory and financial information is accessible online here for officers and others to keep our information up to date. It is protected by password, so your information remains secure. We've made this data accessable to a limited number of people in our congregation so we all will be working with the same set of information.
Policy legalese alert!
What follows is indended to be scary; we take the protection of confidential data seriously, and expect everyone to do so, too:
Acknowledgment of Confidentiality and Appropriate Use of Access
Financial information is sensitive and must be kept private. But directory information may also be sensitive in some circumstances, and we respect our visitors', friends', and members' right to retain the privacy and confidentiality of any and all such information we may collect. The Churchinfo database system provides for varying levels of information access, protecting financial data while providing wider access to mailing lists and directories. We will require that anyone granted access to confidential data observe our policies and sign the following statement:
State and Federal regulations regarding the privacy of personal information, as well as OUUF Policy, state that volunteers and employees with access to any and all OUUF networks, systems, and/or data are entrusted to maintain the security and confidentiality of institutional records and information. Authorized persons (referred to as system users in this document) are expected to adhere to the following rules:
1. Unauthorized use or access to institutional system records and information is prohibited.
2. Accounts granted to system users may be used only for work associated with the programs of the Oberlin UU Fellowship.
3. To maintain account and password security, disclosure of any account information and passwords to anyone is prohibited.
4. Exhibiting or divulging the contents of any record or report to any person except in the execution of normal duties and responsibilities is prohibited.
5. Using any institutional data and/or information for gender and/or ethnicity-based recruiting/selections, unauthorized fund raising, or other barred activities is prohibited.
6. Personally benefiting or allowing others to benefit from any confidential information, or knowledge thereof, gained by virtue of work assignments and/or network or system access is prohibited.
7. No official record or report or copy thereof, whether paper or electronic, may be removed from the office where it is maintained except in the performance of system user´s job duties and responsibilities.
8. All systems must be completely exited before leaving a computer or server unattended.
9. Adequate security standards and precautions for access, use, retention, and disposal of personal and confidential data as outlined, described, or defined by law, or OUUF policy will be followed. If it's personal, it shouldn't just go in the wastebasket!
10. Violation of security precautions to protect confidential information may be a crime, and may be subject to appropriate legal action and/or criminal prosecution.
11. No one is to aid or act in conspiracy with another to violate any of the rules listed above.
I have read and understand all the rules listed above, and I agree to abide by them. I will maintain the security and confidentiality of any institutional records and information entrusted to me as stated in the rules above. If there is reason to believe there is a violation of OUUF computer security and/or state or federal laws, statutes, and regulations, I understand that my access, account(s), account contents may become subject to monitoring and examination by authorized personnel.
